See what better document control could mean for your team
Help your teams keep engineering documents organised, reviews moving and projects progressing with Assai DMS.
Calculate Your Assai DMS Opportunity
Enter your figures to explore your potential business value with Assai DMS. See your results instantly, without submitting a form.
This calculator produces an indicative, self-reported estimate for discussion purposes only. It is not a quotation, audit or guarantee of results. Potential annual productivity value applies a fixed 60% factor to fragmented-system navigation and a 60–70% range to review, approval and revision effort. These are modelling assumptions informed by Assai DMS customer cases, not guaranteed outcomes. No improvement factor is applied to handover effort or to system costs. Annual system cost identified for potential consolidation, potential annual productivity value and current handover effort are calculated from different bases, are shown separately, and are never combined into a single total.
Where Assai DMS Can Reduce Document-Management Exposure
Assai DMS creates a controlled engineering information foundation — consolidating overlapping systems, governing document flow, keeping handovers complete, and retaining engineering knowledge across the asset lifecycle.
From scattered documents to controlled engineering information.
Consolidate
Bring overlapping repositories, shared drives and existing archives into a single controlled system of record.
Control
Govern revisions, approvals, transmittals and markup so teams work from the current, authorised revision.
Handover
Keep project and handover documentation complete, traceable and ready for client or operational use.
Retain
Retain as-built records and engineering knowledge, searchable and reusable long after a project closes.
Controlled revisions, documented approvals, complete audit trails and disciplined revision control through asset changes also create a more defensible engineering record — a governance and audit-readiness benefit that supports the business case without being separately monetised here.
Built Around Your Document Environment
The calculator estimates value through three separate areas: an annual system cost identified for potential consolidation, from licence, storage and tool costs you identify as consolidatable; a potential annual productivity value, applying a fixed 60% factor to fragmented-system navigation and a 60–70% range to review, approval and revision effort; and a current annual handover effort, shown at its present value with no improvement factor applied, since there is not yet a sufficiently quantified Assai customer result for handover-time reduction. No improvement factor is applied to system costs or to handover effort. Handover is assessed further in the complete business case.
FAQ
How does the Assai DMS Business Case Calculator work?
The calculator uses the document-management effort in your organisation — fragmented-system navigation, review and revision issues, and handover preparation — together with your blended resource cost. It applies a fixed 60% factor to fragmented-system navigation and a 60–70% range to review, approval and revision effort, factors based on outcomes observed in Assai DMS customer cases, to estimate three separate value areas: annual system cost identified for potential consolidation, potential annual productivity value, and current handover effort. No improvement factor is applied to system costs or to handover, since there is not yet a sufficiently quantified Assai customer result for handover-time reduction; it is shown as an area to assess further in the complete business case.
Does Assai DMS guarantee the calculated saving or ROI?
No. The calculator provides an indicative estimate based on the information and assumptions you enter. Actual improvement and ROI depend on your document environment, governance maturity, implementation scope, adoption and the required Assai DMS investment.
Is released document-control capacity the same as a cost saving?
No. Released capacity represents document-control and engineering time that could potentially be redirected to other work. The financial impact depends on how that capacity is used, for example whether it reduces overtime, rework or reliance on external resources.
Are the three value areas combined into one total?
No. Annual system cost identified for potential consolidation, potential annual productivity value and current handover effort are calculated from different bases and shown separately. They should be reviewed together but not simply added, since released capacity does not automatically become a cash saving, entered system costs are not automatically fully removable, and handover effort has not yet been assessed for improvement.
Does the calculator include the value of better compliance and audit readiness?
Better governance and audit readiness are an important outcome of Assai DMS, but the calculator does not automatically monetise compliance. Any financial impact from compliance or audit remediation should be based on your organisation’s own evidence and audit history.
Ready to Build the Full Business Case?
Use the results from the calculator as the starting point. Assai can help validate your assumptions and assess the opportunity against the required Assai DMS investment.