70% Faster Approval Cycles and 80% Fewer Compliance Deviations
Industry: Oil & Gas
Solution: Assai DMS
Scope: Multi-region global operations
Standardizing Engineering Information Across Global Projects
Managing multi-billion-dollar projects across continents, a global oil and gas operator faced inconsistent engineering information management practices that slowed approvals and increased compliance risk.
Assai DMS established a single global standard for engineering documentation, reducing administrative effort, improving compliance and giving project teams consistent visibility across the enterprise.
The Challenge
Operating across continents meant balancing local regulations, contractors and compliance requirements. Engineering information management practices differed between regions, creating:
- Regional document systems and inconsistent workflows
- Duplicate documents and uncontrolled revisions across assets
- High audit pressure and varying compliance requirements
The organisation needed a single engineering information management system that could standardise processes globally while adapting to local regulatory requirements and project structures.
The Solution
Assai DMS was deployed across multiple regions within nine months, aligning thousands of users around a standardised engineering information management process. Implemented in phases, the platform evolved with the organisation’s standards and regulatory requirements.
Key capabilities included:
- A unified, cloud-based environment supporting multi-project structures
- Automated workflows for document revision, approval and transmittal
- Configurable metadata and access rights for regional teams
- A centralised audit trail and MDR functionality for full traceability
- Integration-ready architecture connecting with ERP and engineering systems
The implementation established a consistent engineering information management approach across the organisation, improving collaboration, simplifying compliance and supporting global project delivery.
Results
Faster approvals, stronger compliance andlower audit effort, resulting in:
- 70% reduction in document approval cycles
- 80% reduction in compliance deviations
- 60% reduction in audit preparation effort
- <12 months return on investment
Standardising engineering information management gave the organisation one common process for document control across its projects, improving transparency, collaboration and audit readiness worldwide.
Strategic Impact
The organisation established a unified engineering information management standard that now underpins capital projects across the enterprise.
By harmonising workflows and compliance requirements, the company reduced risk, simplified audits and accelerated decision-making across global operations. Assai DMS also provides a foundation for future digital initiatives, including Digital Twin and advanced analytics.